Common Annual Competency Date
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Does anyone have an annual competency date like the same month every year after operator gets past the 12 month competency? Basically what you would call a "common date"
Example: Operator hired in November 2020(initial training), May 2021 (6 month competency) and November 2021 (12 month competency). Majority of other operators in department perform annual competency in July.
Can I perform the "annual competency" in July 2022 vs. his due date of November 2022? And keep it in July with the others permanently? If so, how do you square with the standard that says that you must perform competency +/- 30 days of due date(TJC).
Kathleen Haselden
Point of Care Section Coordinator
Prisma Health-Update
Greenville Memorial Hospital
Greenville, SC
Example: Operator hired in November 2020(initial training), May 2021 (6 month competency) and November 2021 (12 month competency). Majority of other operators in department perform annual competency in July.
Can I perform the "annual competency" in July 2022 vs. his due date of November 2022? And keep it in July with the others permanently? If so, how do you square with the standard that says that you must perform competency +/- 30 days of due date(TJC).
Kathleen Haselden
Point of Care Section Coordinator
Prisma Health-Update
Greenville Memorial Hospital
Greenville, SC
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In your example, the employee will do the following:
1. Initial: November 2020
2. 6 months: May 2021
3. 1 year: November 2021
4. After this, employee will do annual with everyone else and do competency in July 2022 and then the employee will fall in line with everyone else.
We call it Feb. Frenzy :-)
Any new user gets initial training/checkoff as soon as they arrive and have been through on-boarding.
Then they are set to expire in the following 6 months.
In 6 months from the hire date they get the 12 month training/checkoff.
Then they are set to March 1th of the following year to exp, every year.
They have all of February to get checked off and complete the health stream training with one of the superusers.
So if they are hired in January, they are set to July for 6 month, then set to January for 12 month, then set to feb, "yes", the next month they have to due the yearly again in Feb and then every Feb after.
This way they do not go over the 12 months, under 12 months may be over trained, but it works for us...
Like my last Boss said; 6 months is 6 months and 12 months is 12 months, it doesn't matter what is Continent for HR.. :-) You can do something sooner but not latter.
We are CAP and it has not been a problem...
Hope this helps....
My clinics are all CLIA waived only and do onboarding (initial) competency and then fall in line with everyone else's annual competency in July.
For the departments/few clinics who have moderately complex testing or PPM testing, only initial and 6 months are done and then the employees fall into annual competency with everyone else. When I transitioned into the POCC position, I discussed with the prior POCC and decided that the regulations doesn't necessarily state that a 1 year from hire date needs to be done. It reads that competency has to be done semiannually that first year. If competency was done initially and at 6 months from hire, isn't that already semi annually for a new employee's first year? Exact wording:
During the first of an individual's duties, competency must be assessed at least semiannually;
After an individual has performed his/her duties for one year, competency must be assessed at least annually.
What is everyone else's thoughts on this? Is a one year from hire date required or can an employee go straight into the annual schedule with his/her department/clinic?
For glucose meter we use auto-recertification. As long as they do High and Low QC and 2 patients before their annual date , they get auto recertified on their anniversary date.
For Non-waived tests, as in i-STAT, we follow the requirement of every 6-month recertification on the first year. We do not change those dates. If their annual recertification fall in April to September, they get to recertify in April ( earlier than their annual date) so they can do the recertification with the rest of the staff.
TJC is very strict about getting recertified within the 30 days allowed .